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Sales Coordinator

  • Prepare and send proposals and contracts for clients
  • Collate Sales Reports (weekly and monthly)
  • Handles phone queries by getting the following information:
    Company Name:
    Contact Number/Email Address:
    Event Details:
    endorse details to Account Executive (AE).
  • Prepares Payment Request Memo (PRM) for F&B suppliers of all Hotels
  • Ensuring the adequacy of sales-related equipment or materials
  • Assist in the preparation and organizing of promotional materials/events
  • Accommodates accounts for ocular visits in the absence of the AE.
  • Handles Philgeps renewal and other corporate and government vendor accreditation requirements
  •  BTAs, RFCVs, Cash Advance Requests during OB trips
  • Prepares E-tickets for sales calls
  • Forwards room reservation details to reservation team for encoding in the system, depending on the mode of payment Sales Coordinator (SC) has to make sure that the following guidelines are followed:
    • Send bill: Checks LOA/PO/CAF, ensures that the details like rates, branch, stay dates indicated are correct.
    • Pre-paid: Forwards copy of validated deposit slip to bank controller for OR issuance and monitor sending of OR to provincial branches.
  • Reminds AE on the option date of room blocking and payment deadline based on the confirmation contract; AE in charge to follow-up Client.
  • Creates, edits confirmation contracts and forward to AE for review before sending to Client.
  • Assists in creating Banquet Event Order(BEO). Forwards the document to AE.
  • Maintains a master list of corporate accounts based on the SC assigned property and AE.
  • Monitors sales production vs. target.
  • Updates weekly function room report of the assigned property.
  • DOCUMENTATION
    • Attaches LOA to guest folio which will be forwarded to Treasury.  Also keeps receiving copies of the said documents.
    • Uploads LOA to SAL - TRE shared folder with file name format of check-in date & hotel branch (e.g. 090118_GOH-MAN)
    • Creates E-GCRF for Complimentary GC and GCRF for Sold GC, SC to make sure that request has complete attachment (contract, OR, etc.)
    • Collates documentary requirement for credit line and closely monitors status of application. Once approved, SC to make sure that accounts are covered with a signed MOA. Date of annual updating of account details shall be manage by the SC.
  • Telemarketing
March 12, 2020
Iloilo, Lanang - Davao, Tuguegarao
Sales Executive
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